Key Takeaways
- IT admins can control promotional apps in the Share sheet.
- Enabling the policy hides promotional app suggestions.
- Disabling the policy allows app promotions to appear.
- Leaving the policy unconfigured may also show suggested apps.
Hey, let’s discuss Control Promotional Apps in the Windows Share Sheet using Intune. This policy setting allows IT administrators to control whether promotional apps are displayed in the Share sheet. When the policy is enabled, Windows will prevent promotional apps from appearing in the Share sheet, providing users with a cleaner and more controlled sharing experience.
Table of Contents
Table of Contents
Control Promotional Apps in the Windows Share Sheet using Intune
If the policy is disabled or left unconfigured, Windows may display app suggestions and promotional content whenever the Share sheet is opened. This can include recommended apps intended to enhance sharing options for users.
- How to Configure App Inventory for Windows Devices in Microsoft Intune
- Microsoft Intune Enhances Properties Catalog with Application Inventory Support
- Microsoft Intune All Apps Now in Device View Simplifies App Troubleshooting for IT Admins
How to Create this Policy
You can quickly configure this policy for your organisation. To start the policy creation, open the Microsoft Intune admin center. They go to the Devices>Configuration. Click on the down arrow of the create option and choose new policy. To create a policy, you must specify the profile type and platform.
- Platform – Windows 10 and later.
- Profile type – Settings catalog.
Basics Tab for Name and Description
On the basics tab, give an appropriate name for the policy. Here, I have given Disable Share App Promotions. This is an important step that allows you to learn more about this policy and access it easily. Also, giving a description is optional. After adding this, click on the Next button to continue.
Configuration Settings
In the configuration settings, when you click add settings, a settings picker will open. There, you can search or select the policy; here, I selected the category as Experience and selected Disable Share App Promotions.
Disable Share App Promotion
After closing the Settings Picker, you will see it on the Configuration Settings page. Here we have only two settings: Enable or Disable. By default, share app promotion will be disabled. Click Next to continue.
Enable Share App Promotion
If we enable or configure this policy, you can enable the share app promotion by toggling the switch from left to right. Then, you can click the Next button to continue.
Scope Tags
A scope tag in Intune is used to control visibility and access to Intune resources based on administrative roles. Scope tags are not mandatory. You can add the scope tag using the select scope tags button. Click Next to continue.
Assignments Tab to Assign Group
On the assignment tab, you can add which users or devices get this policy. User includes groups. You can add a group by clicking on the Add group. There, you can search and select the group that you need to add. Here, I added the group HTMD- Test Policy. Then click Next to continue.
Last step for Policy Creation
At the final Review + Create step, we see a summary of all configured settings for the new profile; after reviewing the details and making any necessary changes by clicking Previous. We click Create to finish, and a notification confirms that the policy “Disable Share App Promotions created successfully”.
Device and User Check-in Status
To view a policy status, go to the Devices > Configuration in the Intune portal, select the policy (Disable Share App Promotion). Check whether the status has shown succeeded (1). Use manual sync in the Company Portal to speed up the process.
Client-Side Verification
To confirm if a policy has been applied, use the Event Viewer on the client device. Go to Applications and Services Logs > Microsoft > Windows > Device Management > Enterprise Diagnostic Provider > Admin. From the list of policies, use the Filter Current Log option and search for Intune event 813.
MDM PolicyManaqer: Set policy int, Policy (DisableShareAppPromotions)Area: (Experience),
EnrollmentID requesting merge: (EB427D85-802F-46D9-A3E2-D5B414587F63), Current User:
(Device), Int: (0x1), Enrollment Type: (0x6), Scope: (0x0).
Windows Configuration Service Provider (CSP)
The Policy Configuration Service Provider (CSP) is a feature used by organisations to manage and control settings on Windows 10 and 11 devices. It explains what each policy does, what settings or values can be used.
Description Framework Properties:
- Format – int
- Access Type – Add, Delete, Get, Replace
- Default Value – 0
Allowed values:
| Value | Description |
|---|---|
| 0 (Default) | Promotional Apps on ShareSheet are Enabled |
| 1 | Promotional Apps on ShareSheet are Disabled |
How to Remove Assigned Group from this Policy
If you need to remove a group from a policy assignment for security updates. Open the policy from the configuration tab and click on the edit button. Then, click on the Remove button. Click Review + Save after making the changes.
For detailed information, you can refer to our previous post – Learn How to Delete or Remove App Assignment from Intune using by Step-by-Step Guide.
How to Delete this Policy from Intune
You can easily delete the Policy from the Intune Portal. From the Configuration section select the policy Click To Do. Click the 3 dots and select Delete. It will completely remove it from the client devices.
For detailed information, you can refer to our previous post – How to Delete Allow Clipboard History Policy in Intune Step by Step Guide.
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Author
Anoop C Nair has been Microsoft MVP from 2015 onwards for 10 consecutive years! He is a Workplace Solution Architect with more than 22+ years of experience in Workplace technologies. He is also a Blogger, Speaker, and Local User Group Community leader. His primary focus is on Device Management technologies like SCCM and Intune. He writes about technologies like Intune, SCCM, Windows, Cloud PC, Windows, Entra, Microsoft Security, Career, etc