Let’s discuss Enable or Disable Microsoft Editor Synonyms Policy in Edge Browser using M365 Admin Center. This policy controls the synonym suggestion feature within Microsoft Editor’s spell checker. Microsoft 365 gives you helpful apps, online tools, and strong security. Edge is now the main browser on Windows.
Microsoft Editor, available within the Edge browser as either an extension or a built-in feature, utilizes AI to enhance online writing. It provides comprehensive assistance, including grammar and spelling checks, and also suggests synonyms to improve vocabulary.
Enabling this policy allows the spell checker to offer alternative words, or synonyms when it flags misspelled words. Conversely, disabling or leaving the policy unconfigured prevents the spell checker from providing these synonym suggestions, limiting its assistance to basic spell correction.
Microsoft Editor Synonyms Policy’s functionality is dependent on other spell-checking settings. If SpellcheckEnabled or MicrosoftEditorProofingEnabled features are turned off, either by policy or user preference, this specific policy will not work. Essentially, it only applies when the broader spell-checking capabilities are active.
Which Platforms offer Microsoft Editor?
Microsoft Editor offers writing help on many platforms. You can add it as an extension to Edge or Chrome. It’s also built into the Edge browser. Plus, it works inside Word and Outlook, online and on your computer.
Microsoft Editor Synonyms Policy
To improve writing, Microsoft Editor offers synonym suggestions by analyzing text and highlighting errors. Users can quickly see alternative words by clicking or right-clicking on flagged words, enhancing vocabulary and clarity.
You can get basic spelling and grammar checks for free with a Microsoft account, but a Microsoft 365 subscription gives you more, like style and clarity recommendations. Through this blog post I will explain step-by-step procedure to enable or disable Microsoft Editor Synonyms Policy using Intune.
- Enable Disable Application Locale Value Policy in Microsoft Edge Browser using M365 Admin Center.
- Enable Microsoft Translation in Edge Browser via Microsoft 365 Admin Center Policy for Windows and macOS.
- Force Minimum YouTube Restricted Mode Policy in Microsoft Edge Browser using M365 Admin Center.
Enable or Disable Microsoft Editor Synonyms Policy in Edge Browser using M365 Admin Center
The Microsoft 365 Admin Center is our central hub for cloud management, allowing us to control user access, licenses, and security. Today we are going to Enable or Disable Microsoft Editor Synonyms Policy in Microsoft Edge Browser using M365 Admin Center. To do that,
- Log in to Microsoft 365 Admin Center > Settings > Microsoft Edge > Configuration Policies > Create policy.
Basics
When creating a new policy, the Basics section is important to organize it. We can name the policy, add a description, choose its type, and pick the platform it applies to. This information makes it easy to find and manage later. After filling out these details, click Next to set up the policy.
| Name | Description | Policy Type | Platform |
|---|---|---|---|
| Microsoft Editor Synonyms Enabled | This policy controls the synonym suggestion feature within Microsoft Editor’s spell checker. | Intune | Windows 10 and 11 |
Settings
This section allows policy configuration. Click + Add Settings to open the configuration page, then search for and select the policy name from Additional Settings.
Configure a Setting window provides Value and More Details options. Value section allowing us to enable or disable the policy.
- For example, here I selected enabled from the dropdown arrow to enable the Microsoft Editor Synonyms.
The Configuration setting is the core of policy creation. You can view the policy’s full description by clicking More Details. After a thorough checking click Select to configure the policy.
A notification confirms the policy was successfully updated after we click Select. After selecting the policy, confirm the name and value in the new window, check the box next to the policy name, and proceed by clicking Next.
Extensions
The Extensions section allows you to customize your policy by adding specific extensions, which include settings for installation, permissions, and URLs. If the policy requires additional functionality, we can add extensions by clicking + Add extension. However, if no extensions are needed, we can simply skip this section.
Assignments
The Assignments section lets us to specify user groups for the policy. By selecting a group, we can limit the policy’s application to only those users. To assign a group, choose select group and pick a group from the available Microsoft Entra groups.
- Click Select to proceed.
After the selection of the group from the Microsoft Entra groups, a notification confirms the group update. The group Test_HTMD_Policy is now assigned, and its description reads, The group created for policy testing purpose.
Finish
The Finish step concludes policy creation, offering a final review of all entered details. If adjustments are necessary, the Back button allows navigation to previous sections. Once the review is complete and accurate, clicking Review and Create finalizes and configures the policy.
- Upon clicking Review and Create, we will receive a confirmation message which is saying that the Policy succesfully created.
Monitoring Status
Following successful policy creation, manual synchronization through the company portal is required. This manual sync ensures the newly created policy is applied to devices. Once synchronized, the updated policy will be visible on the Policies for Microsoft Edge page.
Device and User Check-in Status
After manual synchronization through the company portal, confirm successful deployment by checking the policy’s status within the Intune Portal.
- Navigate Devices > Configuration, find the policy under the Policies tab, and look for a succeeded status, which signifies the policy has been correctly implemented on the device.
Client Side Verification through Event Viewer
Client-side verification streamlines policy monitoring by allowing users to check conformity directly on their devices via the Event Viewer. It minimises server workload and provides immediate results.
MDM PolicyManager: Set policy string, Policy: (MicrosoftEditorSynonymsEnabled), Area: (microsoft_edgev105~Policy~microsoft_edge), EnrollmentID requesting merge: (B1E9301C-8666-412A-BA2F-3BF8A55BFA62), Current User: (Device), String: (), Enrollment Type: (0x6), Scope: (0x0).
End User Experience
After applying the Microsoft Editor Synonyms Enabled policy, confirm its successful implementation by opening Microsoft Edge. To reach the settings in Microsoft Edge, click the three-dot menu (…)located at the top right of the window, and then select Settings.
- In the Settings menu, click on Languages
- Enable Writing Assistance
- Select Microsoft Editor from the options available.
- Toggle the Use Synonyms for spelling suggestions to Enable.
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Author
Anoop C Nair has been Microsoft MVP for 10 consecutive years from 2015 onwards. He is a Workplace Solution Architect with more than 22+ years of experience in Workplace technologies. He is a Blogger, Speaker, and Local User Group Community leader. His primary focus is on Device Management technologies like SCCM and Intune. He writes about technologies like Intune, SCCM, Windows, Cloud PC, Windows, Entra, Microsoft Security, Career, etc.